Use this area to generate a new Vendor Advertising Invoice on advertising items that have been charged. A Vendor Advertising Invoice on Charged Items may only be created if, you have recorded Advertising Item/s against a Listing. You may create an invoice whether or not the vendor has agreed to pay a Vendor Contribution. See: (Record Advertising – With Campaign attached via Advertising area or Record Advertising – With Campaign attached via Listings area or Record Advertising - With no Campaign attached )

Note: When creating a New invoice the system will display a warning if the ‘Total vendor expenses exceeds the agreed vendor contribution’ (Proposed Advertising Budget) and a discount line can be automatically added to the invoice.

1.       Click on the Advertising Function/Menu button.

2.       Select the Invoices on Charged Items option button.

3.       Click on New

4.       The Select Listing screen will be displayed, locate the Listing by using the Find Now &/or

Advanced Search function buttons. Select the Listing from the grid and click on the OK button.

6.       The Date Invoiced will default to today’s date; you may change this if necessary by using the

Calendar Drop Down.

7.       Enter any Notes for inclusion on the Invoice.

8.       Should you wish to exclude any Advertising Items from being from the Invoice, deselect the

Included check box next to the Advertising Item.

9.       Locate the Item that need to be charged against the listing, by selecting the  button.

10.     You may alter the Vendor Amount if necessary and enter and Vendor Notes for any of the

items.

11.     Click on the  icon to expand the grid and reveal further information on the Advertising Items.

12.     To print the Invoice, click on the  icon.

13.     Click on Save and Close to save the information entered, alternatively click on the X at the top

right corner of the Active screen, a message will appear “Do you want to save changes?” Select Yes, No or Cancel accordingly.

Note: The Invoice details will appear in the Grid List of Records area. To view, cancel or reprint the Invoice, double click on the Invoice line to open the active window. Click on the  icon or the Cancel button if you want to cancel the invoice.

Credit Allocated - This amount is used to calculate the Amount Due on the invoice. 

Invoice Amount Paid - Should only display the total amount of money paid on the invoice itself and does not include any monies paid into the Trust account. The Credit Allocated is updated with any amount that is allocated to an invoice line. The amounts could be paid into the Trust account or as an Invoice payment.