Use this area to Record Advertising charges against a Listing, so that expenditure may be recorded for either statistical purposes or for charging your Listing/Selling agent as well as Vendors.

Charging Advertising Items through the Advertising > Record Advertising area may be performed regardless of whether you have attached an Advertising Campaign or not, the instructions below refer to recording advertising items to Listings that HAVE an Advertising Campaign attached. If you have not attached an Advertising Campaign to the Listing see Record Advertising – With no Campaign attached

1.       Click on the Advertising Function/Menu button.

2.       Select the Record Advertising hyperlink.

3.       Click on the  button, search for the relevant supplier or add a new supplier then

select from the list and click on the OK button.

4.       Depending on the time frame that you are processing items for, e.g.: this week, this month,

select the Date advertised between dates using the Calendar Drop Down menu.

5.       Click on the Find button.

6.       The system will locate and display all Advertising Items for the Supplier entered, within the

period selected.

7.       Locate the Advertising Item/s that need to be charged.

8.       You may update details such as the Item, Reference Number, and Supplier Amount. Note:

If the Supplier Amount is altered, the Vendor Amount will also be updated.

9.       Enable the Charged check box for the appropriate Advertising Item/s to be charged.

10.     Enter any Notes to Vendor. Note: Any information entered here will be visible on the

Advertising Statement and Advertising Invoice.

11.     If additional items appear on the supplier invoice and you wish to add them at this point click on

the new record line .

12.     Locate the required listing by selecting the  icon located in the Listing Number column and

searching for the required listing using the Find Now, Advanced Search or entering the Listing No.

13.     If the required listing is the only entry displayed in the Select Listing grid click on OK to select

that listing. If multiple records are displayed select the required listing in the grid and then click on OK.

14.     The listing number and address will be displayed in the Record Advertising grid – the Date

Advertised will default to today’s date and can be changed if required.

15.     Locate the Item that you want to record against the listing by selecting the button.

16.     Tab twice to enter the Reference Number if applicable.

17.     Tab and enter the Supplier Amount. Note: The Vendor Amount and the Listers Amount

will also be updated.

18.     Enable the Charged check box for the item to be charged.

19.     Accept or update the Vendor Amount and Listers Amount if applicable.

20.     Enter and Notes to Vendor. Note: Any information entered here will be visible on the

Advertising Statement and Advertising Invoice.

21.     Repeat this process for any other Listings.

22.     Click on Save Changes to save your changes or click on Save and Close to save the

information entered, alternatively click on the X at the top right corner of the Active screen, a message will appear “Do you want to save changes?” Select Yes, No or Cancel accordingly.