This area allows you to create Advertising Items that may be charged to Listings and can form part of an Advertising Plan.

To create a new Advertising Item

1.       Click on the Administration Function/Menu button.

2.       Under Advertising, select Advertising Item.

3.       Click on New.

4.       The Advertising Item Active Window will be displayed.

5.       Enter a Name for the Advertising Item, this is generally a code or an abbreviation of the

Advertising Item. e.g.: Sign

6.       Select an appropriate Category from the Drop Down List or leave blank.

7.       Enter a Description for the Advertising Item. e.g.: Photo Signboard 2m x 1m. Note: The

Description entered in this field will be reported to the Vendor on the Advertising Statement or invoice.

8.       Enter the Number of Images that appear on this type of Ad if you wish.

9.       Enter Supplier details. Left click in the white area in the Supplier column. A list of all contacts

with a Category of Advertising Supplier will be displayed in the Select Advertising Supplier screen. Use the search filters to locate a specific Advertising Supplier. Note: A Supplier must be entered as a contact in the Contacts area, if the designated Advertising Supplier is not located in the Select Advertising Supplier search window, you may click on the Add New button to add the Advertising Supplier into the Contacts area. Please also be advised that when adding an Advertising Supplier, ensure that Advertising Supplier is selected from Category drop down list.

10.     Select the Advertising Supplier and click on OK.

11.     In the Day of the Week drop down menu, select the appropriate day for this Advertising Item

to occur, if a day of the week is not relevant, select Unspecified.

12.     Press the <Tab> to advance to the Cost per item column, enter a cost for the Advertising

Item if applicable.

13.     Press the <Tab> to advance to the Vendor Markup Percent column, if you will be entering

Cost price during data entry and you wish to charge the vendor the Retail price, enter the mark-up percentage in this field.   Note: This area is only applicable to companies that charge vendors a marked-up Retail price. Note: It is your company’s responsibility to find out from the Department of Consumer Affairs in your state if the Retail Price can be used to charge your vendors.

14.     Press the <Tab> to advance to the Salesperson Markup Percent column. Similarly, if your

company charges the sales person a higher rate than your cost price, enter the appropriate percentage.

15.     Press the <Tab> to advance to the GST Incl. column, leave this checkbox selected if the

Advertising Item amount is subject to GST. Note: All advertising items will be expected to be entered as a GST Incl amount unless they are GST Free.

16.     Press the <Tab> to advance to the GST Free column, tick this checkbox only if the

Advertising Item is not subject to GST. If this checkbox is selected the GST Incl checkbox will deselect.

17.     Click on Save and Close to save the information entered, alternatively click on the X at the top

right corner of the Active Window, a message will appear “Do you want to save changes?” Select Yes, No or Cancel accordingly.