Use this area to record a payment against an outstanding Vendor Advertising Invoice. If the payment is recorded in this area, the system will assume the funds are being deposited into your business trading or general account. If you are receipting the invoice payment into the Trust Account please refer to Trust Advertising Receipt. If the Advertising Invoice amount has been fully paid either against the invoice or as a Trust Receipt, the system will advise you that the Advertising Invoice has been fully paid.

1.       Click on the Advertising Function/Menu button.

2.       Click on Vendor Invoices in the view option and either Invoices on charged invoices or
          Upfront V/C Invoices in View Options menu.

3.       Locate the Advertising Invoice to be paid using the Find functions.

4.       Select or Highlight the appropriate Invoice line in the Grid List of Records area. Click on the

Receive Payment button.

5.       Enter the Date Paid using the Calendar Drop Down menu.

6.       The outstanding amount will be displayed, enter the Invoice Payment amount, if different to

the amount displayed. For example a part payment.

7.       Click on the  icon to expand the grid and reveal further information on the Advertising Items.

8.       Click on Save and Close to save the information entered, alternatively click on the X at the

top right corner of the Active screen, a message will appear “Do you want to save changes?” Select Yes, No or Cancel accordingly.

Note: Any payments entered against an invoice may be proportioned or allocated to individual items. For example, you may have an Invoice that contains 3 items for differing amounts, supposing the first ad was for $200.00 and the remaining ads were for $250.00 each. If you were paid only $200.00, you could allocate that portion to the first item only, or if you had received only $500.00 you could allocate it to ads 2 and 3 by entering the amount paid into the Amount Allocated field.

Payment against invoice if money being banked into the Trust account:

1.       Receipt Advertising money into trust account.

2.       Click on the Advertising Function/Menu button.

2.       Click on Vendor Invoices in the view option and either Invoices on charged invoices or
          Upfront V/C Invoices in View Options menu.

3.       Locate the Advertising Invoice to be paid using the Find functions.

4.       Select or Highlight the appropriate Invoice line in the Grid List of Records area. Click on the

Receive Payment button.

5.       Enter the Date Paid using the Calendar Drop Down menu.

6.       The Invoice Payment amount needs to be $0. The amount receipted into trust will be

available in Total credit and this amount will be credited against the invoice items.

7.       Click on the  icon to expand the grid and reveal further information on the Advertising Items.

8.       Click on Save and Close to save the information entered, alternatively click on the X at the

top right corner of the Active screen, a message will appear “Do you want to save changes?” Select Yes, No or Cancel accordingly.