Use this area to issue receipts for Advertising Monies received from Vendors into your Trust Account. Note: Ensure the associated Listing has been entered into the system.

1.       Click on the Accounts Function/Menu button

2.       Select the appropriate Trust Account from the Drop Down List.

3.       Select the Advertising receipt option.

4.       The Select Listing screen will be displayed. Locate the Listing using the various filter options

and click on the Find Now button. Left click on the property to select it and click on OK. 

5.       If there are any unpaid Advertising Invoices outstanding for the Listing, a message will be

displayed “There is at least one unpaid advertising invoice for this listing. Do you want to continue receipting money into trust?” Select Yes or No accordingly. If No is selected, the system will not proceed with the receipt. If Yes is selected the user can receipt the monies into the trust account. Note: If you wish to have these monies offset any outstanding advertising invoice balance you must go into advertising and create a payment record on the invoice (see Vendor Advertising Invoice – Payment) 

6.       The Receipt Active Window will be displayed. Details of the Listing will appear on the right

7.       Enter the Date of the transaction. Note: a future date or a date prior to a closed bank

reconciliation will not be allowed.

8.       The Receipt No. will default to the next receipt number in the series. You may alter this if

necessary. Note: If the receipt no is changed the Trust Account Settings, Next Receipt No will be updated based on the number entered..

9.       Enter any Notes if applicable.

10.     In the Transaction Details area, the Payer will default to the Vendor of the Listing you may

edit this if necessary

11.     Select the appropriate Reason from the Drop Down List, if different to the default reason

12.     Select the form of payment in the Tender Type Drop Down List, if different to the default

tender type displayed.

13.     Enter the Amount.

14.     If a Cheque was entered as the Tender Type, enter the details for the Drawer, Bank, Bank

Branch and Cheque No. Note: if the Bank Branch is not displayed please contact MultiArray Pty Ltd via the support website http://www.multiarray.com/support.html

15.     Enter a Note if required, if this field is left blank it will default to the details of the Notes field

above.

16.     Click on the Add transaction button if you want to add another transaction – this would be

used to add another transaction on the same receipt number, continue the procedure from step 8. Note: the system will not accept different tender types on multiple transaction lines if one of the tender types is EFT or Credit Card.

17.     Click on the Save and Close button to save the information entered, alternatively click on the

X at the top right corner of the Active Window, a message will appear “Do you want to save changes?” Select Yes, No or Cancel accordingly. OR

18.     If you setup your system to print receipts, click on Save & Print to print a receipt. See Trust /

Note: When saving the receipt, if the system recognises that the receipt number has been used previously a warning will appear advising of this. The warning will display when the receipt was used, what the receipt was for and if the receipt has been cancelled. The user will have the options to continue (thereby saving the receipt entry with the duplicate number) or to cancel (thereby having the opportunity to change the receipt number before saving.