Use this area to process your end of year PAYG Payment Summaries for employees paid in this financial year. Please ensure that all payments for the current financial year have been processed prior to producing PAYG Payment Summaries. 

1.       Click on the Administration Menu/Function button.

2.       Select the PAYG Payment summaries option button.

3.       The list of records area will display any previously saved PAYG payment summaries.

4.       Click on the New option.

5.       Ensure that the correct period end year is selected (this will default to the current financial year

period end year if the current date is between 1st January and 30th June or the previous financial year period end year if the current date is between 1st July and 31st December)

6.       Ensure that the correct employee is selected in the Authorised by field.

7.       The PAYG Payment Summary list of records area will display all employees that have received

wage and/or commission payments for the selected financial year period, along with any relevant termination date and the date of the employee's last payment for the financial year.

8.       Select each employee one at a time in the PAYG Payment summary list to check/update the

details that will appear on the PAYG Payment summary.

9.       Check the Payee details; especially ensuring that each employee has an address.  The

electronic file will not pass ATO validation if the address is empty for any employee.

10.     The Total Tax withheld amount will display the total amount of tax deducted from wage and

commission payments for the financial year period.

11.     The Gross Payments amount will display the total gross payments less any Lump Sum A and

Lump Sum B amounts for wage and commission payments for the financial year period.

 

12.     The Lump Sum A amount will default any amount that was entered into the Wage Payments 
          > Termination > PAYG A field on a processed payment for the financial year period.  This

amount can be changed and any change will reflect in the Gross Payments amount. I.e. if the amount is reduced, the Gross Payments amount will increase.  If the amount is increased the Gross Payments amount will decrease.

13.     The Lump Sum B amount will default any amount that was entered into the Wage Payments 
          > Termination > PAYG B field on a processed payment for the financial year period. This

amount can be changed and any change will reflect in the Gross Payments amount. I.e. if the amount is reduced the Gross Payments amount will increase.  If the amount is increased the Gross Payments amount will decrease.

14.     Enter any required Lump Sum D amount.

15.     Enter any required Lump Sum E amount. Amounts entered will reflect in the Gross Payments

amount. I.e. if an amount is entered it will reduce the Gross Payments amount. 

16.     Enter any required CDEP Payments amount. Amounts entered will reflect in the Gross

Payments amount. I.e. if an amount is entered it will reduce the Gross Payments amount. 

17.     Enter any required Other Income and/or Fringe Benefits amounts.

           
Note: Select the Help on Lump Sums button to see information regarding these additional amounts.

18.     The Allowances will display the description and amounts for Allowances paid on Wage and

Commission Payments for the financial year period.  If there are more than four allowances this will display as Various in the first allowance record with the total amount of these allowances in the first allowance amount field.

19.     The Union Fees will display the description and amount of any After Tax Deduction that is

setup as a union fee that was deducted from Wage and Commission Payments for the financial year period.  If there are more than two union fees this will display as Various in the first union fee record with the total amount of the union fees in the first union fee amount field.

20.     The Work Place Giving will display the description and amount of any After Tax Deduction
          that is setup as a work place giving deduction that was deducted from Wage and Commission

Payments for the financial year period.  If there are more than one Work Place Giving Deduction this will display as Various with the total amount.

 

 

Should you need to re-process or amend any payments after initialising a new PAYG – Payment Summary for the year, you may Save & Close what you have checked/entered, re-process, amend or reverse the relevant records & then continue with the PAYG process - however, ensure you press the RESET     button to recalculate all payment figures. Any changes made manually will need to be re-entered.

Print ATO form 

21.     Once all the employee records have been verified, the PAYG Payment Summary must be 
          Saved prior to printing the reports.

22.     Click on Save and Close, then locate the record in the grid and double click to view

23.     Select Print ATO form if you intend to print the PAYG Payment Summary information in the

exact format of the ATO pre-printed forms that are supplied if not lodging electronically.  The new format from the ATO is not suitable for Dot Matrix or other Impact printers and should be hand written using the information as printed.

 

24.     Select Lodge Electronically > Create Test ECI File if a test file is required.  You will be

prompted to Save the PAYG Payment Summary, select Yes.

25.     Browse to find the folder that you want to save the file into or make a new folder then click OK. 

The required Empdupe.ao file will be created.

26.     Go to your ECI software to upload the test file.

27.     Staff must have addresses. The file will not generate if there are staff with missing addresses.

 

28.     Payment summaries with all zeroes will not validate. I don’t for check that before saving the file,

but the file does not pass ECI validation.

 

Note: Your ECI software will differentiate this as a test file.

29.     Once all the employee records have been verified, the PAYG Payment summary must

be Saved prior to printing and creating the electronic file.

30.     Click on Save and Close, then locate the record in the grid and double click to view.

31.     Select Lodge Electronically > Print to print the PAYG payment summary information to
          plain paper - this will only print one page per employee being the employee's copy.

32.     When everything has been verified, printed and finalised the user can create a test electronic

file or create the required electronic file for lodgment.

33.     Select Lodge Electronically > Create ECI File.  You will be prompted to Save the PAYG 
          payment summary, select Yes.

34.     Browse to find the folder that you want to save the file into or make a new folder then click OK. 

The required Empdupe.ao file will be created.

35.     Close and Save the PAYG Payment summary for the period.