A Company is defined as an Agency. Real Estate Manager allows for Multiple Agency profiles. This area stores required information relating to an agency such as ABN, Address, Licensee details, etc. Some of this information is non editable and must be updated by MultiArray Pty Ltd. 

1.       Click on the Administration Menu/Function button.

2.       Select the Agency Settings option button.

The screen is split into two areas – the top Grid List of records area displays current Agencies, whilst the lower area is the Selected Record Display. 

1.       Displays the Name of the Agency; this is usually the Company name.

2.       Displays the Trading As name for the Agency.

3.       Displays the ABN (Australian Business Number).

4.       Displays the ACN (Australian Company Number).

5.       Displays the name of the Licensee.

6.       Displays the Head Office (Only applicable if there are multiple Agencies).

7.       Displays the Specialties (For particular Marketing groups only). This feature allows the

Marketing Group to specify particular areas of specialties for the Agency to be displayed on their website. For example: Commercial, Business Sales etc.

8.       Displays the Office Address. If this address is also the Postal Address there will be a check box next to This is the Postal Address. Alternatively, click on the Postal Address tab to view the Postal Address details.
 

9.       ADD Barcode Addresses in Australia have been allocated a unique 8 digit number by Australia Post to identify the full postal address including the suburb, state, postcode, street name, street number, post office box and also the level or unit number where applicable.
10.     Displays the Phone number. Editable

11.     Displays the Fax number. Editable

12.     Displays the Freecall number (If applicable). e.g.: 1800 123 123. Editable

13.     Displays the DX Number (If applicable). Editable

14.     Displays the E-mail address. Editable

15.     Displays the Web Page Address. Editable

16.     Marketing Group Details will display if applicable.

Use this area to append an Agency logo. The Logo may be used to upload to the company’s website and may appear on certain reports.

1.       To Insert an Agency Logo, double click on the appropriate Agency in the Grid List of

Records. The Agency details will be displayed.

2.       Click on the Logo tab.

3.       Click on the Browse button and locate the image. The image will be displayed.

This area displays information on how the Agency wants to control GST settings within the system. The Current Australian GST rate is 10%, its date of effect was 01/07/2000. In the event that the GST rate changes, the new rate will be required to be entered into the Current GST Rate% field. e.g.: 12% and then the previous GST rate would be entered as the Old GST Rate (10%).

1.       To update GST Settings, double click on the appropriate Agency in the Grid List of Records.

The Agency details will be displayed.

2.       Click on the GST Settings tab.

3.       Enter the New GST Rate into the Current GST Rate field.

4.       Update the Current GST rate start date with the new date of effect.

5.       Enter the old GST rate into the Old GST rate field.

6.       Click on Save and Close to save the information entered. Alternatively, click on the X at the top right corner of the screen. A message will appear “Do you want to save changes? Select Yes, No or Cancel accordingly.

This area contains information relating to the sequential numbering system for Appraisals, Listings, Contracts and Invoices. The Agency may decide to allocate these numbers by Departments e.g. Commercial, Residential etc. If this has not been nominated in the Department; the system will allocate numbers according to the Agency information entered here.

1.       To update Sales Settings, double click on the appropriate Agency in the Grid List of
          Records. The Agency details will be displayed.

2.       Click on the Sales Settings tab.

3.       Enter the Next sequential number for the appropriate area.

4.       Note: You can save and close after each tab's information has been entered or alternatively

This area contains information relating to your General Bank Account. If you are using the Wages and Commission Payments module of the system and wish to pay staff electronically, the Electronic Funds Transfer (EFT) details & identification need to be entered here.

1.       Enter the Account name.

2.       Select the Bank from the Drop Down list.

3.       Enter, or select from the Drop Down list, the BSB Number for the account and the Location

will default or alternatively:

4.       Enter, or select from the Drop Down list, the branch Location and the BSB Number will default.

5.       Enter the Account number.

EFT Details

1.       Enter the User name.

2.       Enter the User number.

3.       Enter the Wages/com payment description.

4.       Enter the Remitter’s name.

5.       Enter the PAYE account number.

Use this area to store the default Wages and Working Conditions for this Agency. Due to significant differences in legislation and employment awards between states, it is your company’s responsibility to ensure the information entered conforms to your State’s requirements.

1.       To update Wages and Working Conditions, double click on the appropriate Agency in the

Grid List of Records. The Agency details will be displayed.

2.       Click on the Wages and Working Conditions tab.

3.       Enter the Number of working hours per week. e.g.: 38

4.       Select the Wage Payment Frequency from the drop down list   Weekly, Fortnightly, or

Monthly.

5.       Enter the Company Super Percent %. This is the Superannuation Guarantee percentage and

is currently 9%.

6.       Enter the Max quarterly super per employee $. Please visit www.ato.gov.au/super for

information regarding this amount.

7.       Select the Company super payable on overtime checkbox. (If applicable).

8.       Enter the Probation period (in months). This is only applicable in certain states where an

employee is not eligible to receive full sick leave entitlement until a probationary period has elapsed. e.g.: 12 months.

9.       Enter the Days allowed in probation period (in days). e.g. : 5

10.     Enter the Days allowed after probation period (in days). e.g.: 10

11.     Select the appropriate option ‘Days’ or ‘4 Weekly’ from the Pro rata to drop down list to

indicate how Sick Leave is calculated

12.     Enter the Annual Leave days per year entitlement. e.g.: 20.

13.     Enter the Leave Loading % (if applicable) e.g.: 17.5.

14.     Enter the Long service leave qualifying period (in years).

15.     Enter the Long Service leave per year (in days).

16.     Enter the Long Service leave pro rata period (in years).

17.     Enter the Long Service leave after qualifying period (in days).

 

18.     Enter the Start Time and End Time applicable to the Agency’s normal trading hours.

 

19.     Click on Save and Close to save the information entered, alternatively click on the X at the top

right corner of the screen, a message will appear “Do you want to save changes? Select Yes, No or Cancel accordingly.