Use this area to receipt Sales Deposits monies (i.e. initial deposits, balance of deposits etc).Ensure the associated Contract has been entered into the system.
 

1.       Click on the Accounts Function/Menu button.
 

2.       Select the appropriate Trust Account from the Drop Down List.
 

3.       Click on the Sales Deposit Receipt option or click on the New drop down arrow on the top

menu bar and select receipt > Sales Deposit Receipt.
 

4.       The Select Contract screen will be displayed. Locate and select the Contract and click on OK.

5.       The Receipt Active Window will be displayed. Details of the Contract will appear on the Right

Hand side of the screen. Click on the  icon to view the Contract details if necessary.

6.       Enter the Date of the transaction. Note: a future date or a date prior to a closed bank

reconciliation will not be allowed.

7.       The Receipt No. will default to the next receipt number in the series. You may alter this if

necessary. Note: If the receipt no is changed the Trust Account Settings, Next Receipt No will be updated based on the number entered.

8.       Enter any Notes if applicable.

9.       In the Transaction Details area, the Payer will default to the Purchaser on the Contract,

you may edit this if necessary

10.     Select the appropriate Reason from the Drop Down List, if different to the default reason

displayed.

11.     Select the form of payment in the Tender Type Drop Down List, if different to the default

tender type displayed.

12.     The Receipt Amount will be carried across from the Contracts > General page > Deposit

Required area, alter this amount if the amount being paid is different from the amount displayed.

13.     If a Cheque was entered as the Tender Type, enter the details for the Drawer, Bank,

Branch and Cheque No. Note: if the Bank Branch is not displayed please contact MultiArray Pty Ltd via the support website http://www.multiarray.com/support.html
If you have set your account settings to include cheque clearance days you can tick the clear check box so this money can be drawn immediately out from the trust account if you do not wish to wait for the cheque clearance days. 
Note: A Bank sheet must be printed at the end of each day if tender type Cheque or Cash is used.

14.     Enter Notes for this transaction if required, or if left blank this field will default to the same as

the Notes description above.

15.     Click on the Add transaction button if you want to add another transaction – this would be

used to add another transaction on the same receipt number, continue the procedure from step 8. Note: the system will not accept different tender types on multiple transaction lines if one of the tender types is EFT or Credit Card.

16.     Click on the Save and Close button to save the information entered, alternatively click on the

X  at the top right corner of the Active Window, a message will appear “Do you want to save changes?” Select Yes, No or Cancel accordingly. OR

17.     If you setup your system to print receipts, click on Save & Print to print a receipt. See Trust /

IBD Printing Receipts
 

Note: When saving the receipt, if the system recognises that the receipt number has been used previously a warning will appear advising of this. The warning will display when the receipt was used, what the receipt was for and if the receipt has been cancelled. The user will have the options to continue (thereby saving the receipt entry with the duplicate number) or to cancel (thereby having the opportunity to change the receipt number before saving.)