Use this area to record an Electronic Funds Transfer (EFT) from Advertising (Vendor Contribution) funds available. Note: You may only issue an EFT against a Listing that has a vendor contribution balance. Ensure the associated Listing has been entered into the system and that the Vendor Contribution has been receipted.

1.       Click on the Accounts Menu/Function button      

2.       Select the appropriate Trust Account from the Drop Down List.

3.       Select the Advertising Payment option.

4.       The Payment Active Window will be displayed.

5.       Select the appropriate payee in the Paid To Drop Down List.

6.       If the Payee is either Other or Advertising Supplier click on the Contact button to select the

appropriate payee from the Contact database.

7.       Enter the Date of the transaction using the Calendar drop down. Note: a future date or a date

prior to a closed bank reconciliation will not be allowed.

8.       Tick the EFT check box, the EFT No will default to the next in the series (as per the Trust

Account Settings, next EFT no). Note: If the EFT no is changed the Trust Account Settings, Next EFT No will be updated based on the number entered. The system will not allow you to use the same EFT No. more than once for the same Trust Account.

9.       Enter any Notes.

10.     In the Transaction Details area all listings that have Advertising Trust Balances will

appear in the drop down menu of the Listing column. Left click to Select the Listing you require.

11.     The Select Listing screen will be displayed. Locate the Listing using the various filter options

and click on the Find Now button. Once the Listing is displayed, left click on it to select it, and click on the OK button.

12.     The Listing Details will appear in the right hand side of the Payment Active Window, to view the

Listing details, click on the  icon.

13.     Press the key, in the Reason column; select the appropriate reason from the Drop 
          Down List.

14.     Press the key; enter the Amount of the cheque.

15.     Enter any Notes for this transaction, or if left blank this field will default to the same as the

Notes description above.

16.     If the Paid To selected is Our Company or Advertising Supplier, click on Add transaction

and follow from step 10 to withdraw EFT payments from other listings.

17.     Click on the Save and Close button. Alternatively click on the X at the top right hand corner of

the screen, a message will appear “Do you want to save changes” select Yes, No or Cancel accordingly.