Use this area to enter and maintain existing employee Commission and Advertising Entitlements.

1.       Click on the Administration Function/Menu button.

2.       Select the Staff Settings > Staff menu option.

3.       Left click on the Employee in the Grid List of records area.

4.       The employee details will appear in the Active Window.

5.       Click on the Entitlements tab.

6.       Select the Commissions Tab.

7.       The Current Commission Balance will be displayed.

8.       If the employee is paid commission based on a fixed percentage of gross commission

enter the percentage into the Fixed percent of gross commission field. (This would be the percentage of commission that this employee would earn from the Gross commission brought into the office – ex G.S.T. This Net amount would then be subject to Tax & Superannuation etc.)

9.       If the employee is paid commission based on an Incentive commission scale, select the

appropriate Incentive commission scale type from the Drop Down ListThe sliding scale type is necessary to determine how to calculate the gross commission reached in the relevant period. It does NOT affect when this payment is made. Sliding scale months are all calendar Months. Quarterly months are Jan – Mar, Apr – Jun, Jul – Sep and Oct – Dec. Yearly scales are Jan-Dec unless the for Yearly scale is based on financial year is selected in Administration > Agency Settings > Departments > Sales Settings > Commission Scales in which case Jul-Jun would apply..

10.     If a scale applies, then enter the corresponding gross Amount & Percent. Left click in the

white area under the Amount column; enter the Gross Commission to and the corresponding Percentage in the grid. e.g.: $12,000 and 30%, then $26,000 and 35% on the next line etc. Always use 999,999 for the highest gross commission amount in the grid.

11.     If an Incentive commission scale has been applied and the employee is going to have a

Back track sliding scale, enable the Back track sliding scale Check Box the salesperson’s target is reached, the system will automatically credit the appropriate commission adjustment when the contract that causes the target overflow settles or is credited.. As

12.     Enable the Back track applies to 2^nd step onwards if you have applied a sliding scale and

enabled the Back Track Sliding scale but do not want the system to back track commission on the lowest tier/level in the grid.

13.     For quarterly, half-yearly and yearly scales enable the Rolling months applies Check Box if

rolling months apply. Note: Rolling months indicates that instead of using the normal months as mentioned above, the months used will roll on. E.g. Quarterly scale would be Jan – Mar, Feb – April, Mar – May etc. Half-yearly scale would be Jan – June, Feb – July, Mar – August etc. Yearly scale would be Jan – Dec, Feb – Jan, Mar – Feb etc.

14.     If commission is to be credited to another employee’s commission balance; in the Commission

earned credited to staff field select, from the Drop Down liste.g. a Husband and Wife might work as a team and all commission that is earned for each of their individual staff records goes to their joint staff record. , the employee whose commission balance will be credited. 

15.     Enable the GST Payable on Commission Check Box if GST is to be incorporated as part of

the commission paid to the employee. Note: Commission Rates must be setup to incorporate the GST component. i.e. the system will split the net commission credited to a salesperson according to the current GST percent to show the GST component. GST will not be added to the net commission.

16.     Enable the GST Payable on Expenses Check Box if you wish to record all the advertising

expenses against the salesperson with the GST amount included. i.e. the system will record the advertising charge as entered without deducting the GST component.

17.     Select the Advertising/Commission model from the Drop Down List This area is setup to

define how you wish the system to allocate advertising expenses and vendor contribution in regards to your salespersons.. Note:

In some cases you may just wish to monitor & produce reports for salesperson’s advertising expenditure, in other cases you may deduct expenses from the salesperson’s commission if their Employee Agreement suggests. Different methods may be employed depending on when expenses are to be deducted, please read the following method explanations before setting up this area.

 

It is important to note that any deduction for advertising and any credit for vendor contribution are done so excluding G.S.T. unless the GST Payable on Expenses Check Box (see point 16 above) is selected.
 

*        Unspecified – The system will not record any advertising expense or vendor contribution

credit on the salesperson.
 

*        Reserve – The system automatically maintains a separate advertising account for this

employee (Salesperson Advertising Ledger). This advertising account is not directly linked with the employee’s commission account. However from time to time, the company can link the advertising account with the commission account via the Reserve Credit or Reserve Debit module. This allows you to transfer any Advertising Debit balance from the Advertising account (Salesperson Advertising Ledger) to the Commission Account (Commission Statement). The system will NOT automatically debit any advertising expense from the commission account when using this model.
 

*        Debit – The system debits advertising spent from the employee’s commission account

(Commission Statement) at the time the expenses are entered into the system. Any Vendor Contribution is credited when the contract on the property settles or when the listing is withdrawn.

Note: If Vendor contribution credit made to Lister’s only is not ticked in the

*        Portion – The system debits total advertising shortfall (i.e. difference between total spent and

vendor contribution) when the contract on the property settles. This amount is apportioned according to the Gross Commission Split (e.g.: Lister 60%/ Seller 40%).

Note: If Vendor contribution credit made to Lister’s only Check Box is not ticked in the Administration > Agency Settings > Departments > Sales Settings > Advertising Accounting this method affects both the Listing and Selling agents assigned to the property if both salespersons are on this model, otherwise will only affect the salesperson that is on this model.

*        Settle – When a property settles the system will debit the total advertising spent from the

salesperson’s Commission balance and at the same time will credit the amount of vendor contribution received into the Commission balance.
Note: This method only affects the Lister unless the Administration > Agency Settings > Departments > Sales Settings > Advertising Accounting Check Box for Vendor contribution credit made to Lister’s only is not selected. If this is selected then the amounts being debited and credited will relate to the gross commission split.

 

*        Excess – When the total expenses entered exceed the agreed vendor contribution amount the

system will automatically start debiting any further advertising expenses from the lister’s Commission balance.  

The system will display the Current advertising account balance and the Current Reserve account balance.

18.     If you intend to credit the employee an Advertising allowance based on the gross

commission received, enter the percentage of the allowance into the Allowance % field. Ensure the relevant Option Button (Pay to commission account or Pay to advertising account) is switched on to indicate where this allowance is to be credited.

19.     Select the Do not pay franchise fee Option Button if applicable

20.     or select the Pay franchise fee only for contract sold by this department Option Button

if applicable

21.     or select the Pay franchise fee for all contracts Option Button if applicable.

 

22.     Enter any Notes as required.

23.     Click on Save and Close to save the information entered, alternatively click on the X at the top

right corner of the Active screen, a message will appear “Do you want to save changes?” Select Yes or No or Cancel accordingly.