This area allows you to define how the Properties will be displayed on the web and which web sites the property information will be sent to for the Department displayed.

The screen is split into two areas – the upper List of Records area displays current Departments, whilst the lower area is the Selected Record Display.

1.       Click on the Administration button.

2.       Under Agency Settings, select the Departments Option Button.

3.       If multiple Agencies are applicable, select the relevant Agency from the Agency Drop Down list in the upper Task Bar.

4.       A Departments Active Window will appear.

5.       Select the Web Settings tab.

In the Definition of ‘Sold’ on web area:

1.       Select the Offer Signed Option Button if you wish to indicate that the listing is displayed as sold on the website when the new Contract is entered and the Offer Date is entered and met in the contract.

2.       or Select the Exchanged Option Button if you wish to indicate that the listing is displayed as sold on the website when the Exchange date is entered and met in the contract.

3.       or Select the Unconditional Option Button if you wish to indicate that the listing is displayed as sold on the website when the Unconditional date is entered and met in the contract.

4.       or Select the Exchanged/Unconditional Option Button if you wish to indicate that the listing is displayed as sold on the website when either the Exchange or Unconditional date is entered and met in the contract. The property will be marked as sold based on whichever date is met first.

5.       or Select the Settled Option Button if you wish to indicate that the listing is displayed as sold on the website when the Settle date is entered and met in the contract.

6.       Select the Offer Signed Option Button if you wish to indicate that the listing is displayed as Under Contract on the website when a new Contract is entered and the Offer date is entered and met in the contract.

7.       or Select the Exchanged/Unconditional Option Button if you wish to indicate that the listing is displayed as Under Contract on the website when either the Exchange or Unconditional date is entered and met in the contract. The property will be marked as sold based on whichever date is met first.

8.       or Select the Not Applicable Option Button if you do not wish to use this definition.

Note: This definition is used to show the listing as being ‘Under Contract’ before being displayed as ‘Sold’ i.e. the user can select the Settled option for the Definition of ‘Sold’ on web and the Offer Signed option for the Definition of ‘Under Contract’ on web – this means that the listing will have the ‘Under contract’ label/status when the Contract is entered and will have the ‘Sold’ label/status when the contract is Settled. If the user selects the same option for both definitions the ‘Sold’ option will be the one used.

In the Number of days listing remains on web area:

9.       Enter the number of days the property will remain on the web after the property is Sold (as defined in Step 1 - 3 above). Depending on the Option Button selected, the number of days will use the relevant option date or if this date is empty the Settlement date will be used.

10.     Enter the number of days the property will remain on the web after the property is withdrawn from sale.

Note: The system will look at the Department > Sales Settings > Contract Settings > Date to be used for Exchanged/Unconditional Option Button to determine which of these dates will be used if one of the Exchanged/Unconditional options are selected.

11.       Left-click onto the right hand side of the Web portals column to select the appropriate web portal from the Drop Down List.

12.     Press the key and enter the User Id.

13.     Press the key and enter the Password.

14.     The Active checkbox will automatically be checked. This should only be unchecked if you no longer wish to send the information to a web portal.

15.     Press the key twice and enter any Notes as required.