Use this area to record an Electronic Funds Transfer (EFT) from a Contract (Deposit) Ledger. Note: You may only issue an EFT against a Contract that has a deposit balance. Ensure the associated Contract has been entered into the system and that the Sales Deposit has been receipted.

 

1.       Click on the Accounts Menu/Function button

2.       Select the appropriate Trust Account from the Drop Down List.

3.       Select the Sales Deposit Payment option.

4.       The Payment Active Window will be displayed.

5.       Select the appropriate payee in the Paid To Drop Down List.

6.       If the Paid To selected is Other, click on the Contact button to select the appropriate payee

from the Contact database.

7.       Enter the Date of the transaction using the Calendar drop down. Note: a future date or a date

prior to a closed bank reconciliation will not be allowed.

8.       Tick the EFT check box, the EFT No will default to the next in the series (as per the Trust

Account Settings, next EFT no). Note: If the EFT no is changed the Trust Account Settings, Next EFT No will be updated based on the number entered. The system will not allow you to use the same EFT No. more than once for the same Trust Account.

9.       Enter any Notes.

10.     In the Transaction Details area. Select the  icon in the Contract column.

11.     The Select Contract screen will be displayed. Locate the Contract using the various filter

options and click on the Find Now button. Once the Contract is displayed, left click on it to select it, and click on the OK button.

12.     The Contract Details will be displayed in the right hand side of the Payment Active Window,

to view the Contract details select the  icon.

13.     The Trust Balance Details area displays the Total Deposit Required which is carried across

from the Contracts > General page, the Opening and Closing Balances.

14.     Press the key, in the Reason column; select the appropriate reason from the

15.     Press the key; enter the Amount of the Electronic Funds Transfer.

16.     Enter any Notes for this transaction, or if left blank this field will default to the same as the

Notes description above.

17.     If the Paid To selected is Our Company, click on Add transaction and follow from step 10 to

withdraw company EFT payments from other contracts.

18.     Click on the Save and Close button. Alternatively click on the X at the top right hand corner of

the screen, a message will appear “Do you want to save changes” select Yes, No or Cancel accordingly.